When it comes to condominium management GreenLight Property Management is your source for expert service in everything from finance and administration to professional services and physical plant management. Our resources and experience in law and insurance may also prove invaluable. When you work with us, we’ll provide all the following services as appropriate. Naturally the cost of services rendered by specialists in particular fields (exterminating, landscaping, law, etc.) is not included in the management fee. These services will be billed directly by the vendor as incurred, at GPM’s discounted rate.

At GPM, we pride ourselves on meeting the particular needs of each association. As a result, we are able to create customized management and maintenance plans. Please keep this flexibility in mind as you review the following information.

Financial Services

Comprehensive financial services are crucial for the success of condominium associations. This is what we do:

Collect all monthly condominium fees and special assessments. Follow up on delinquent common charges and initiate legal proceedings when necessary.
Maintain separate billing accounts for each unit through monthly condominium fee invoicing.
Review all association bills for accuracy and pay monthly.
Each month submit user-friendly, customized operating and financial statements. When necessary, submit a letter of explanation. These statements include:
Income statement
Executive Summary which includes:
Accounts receivable report (summary and detail)
Beginning and ending balances for the month
Monthly variances
Reserve report, Balance Sheet, Bank Statements, Copies of all paid bills
Order supplies, fuel, basic services and pay for them from the association’s operating account.
Provide long-range fiscal and capital planning options and analyze cash management requirements
Submit a complete report of the condominium trust’s income and expenses to the IRS and Mass D.O.R., as required by law.
Prepare and formulate and annual budget for each year. Submit the budget to the condo owners/board for review.
10.)Maintain separate operating and reserve accounts for each association.

Administrative Services

In the area of administration we make a point of never letting any item “slip through the cracks.” GPM is an extremely thorough and efficient operation. We do everything we can to make life easier for association members and trustees. Our services are as follows:

Maintain complete owner, tenant, trustee, vendor, insurance, accounting and legal records which are available in GPM’s file room, to any unit owner.
Maintain property management e-mail account for submission of work orders and correspondence.
Attend board meetings on an as needed basis.
Prepare an association handbook and submit it to the board for review prior to distribution.
Preparation and distribution of owner/resident information and notices such as resident handbooks and informative memorandums.

Professional Services

Provide savings on the purchase of most items and contract work through competitive and bulk purchasing.
Assist individual unit owners in the renting or selling of their unit(s).
Mediate and resolve all resident and tenant problems when necessary.
Draft and submit comprehensive building inspection reports. These detailed reports include:
Condition of the entire physical plant
Condition of each physical plant item
Statement of apparent code violations
Statement of insurance liabilities
Corrective action if required
Approximate cost of corrective action/repair or replacement
Energy conservation recommendations
Proposals for necessary work
Conclusion to include a priority and timeline for replacement/repair.
Financing options for major work if applicable

Physical Plant Management

A primary focus of GPM is taking any necessary steps – both small and large – to make sure that a building is in the best possible shape. You can be assured that our recommendations are based solely on what makes the most sense for your particular